3 Quick Time Management Tips

time management Dreamstime.comDo you feel like you can never get to the end of that ever-growing ‘to-do’ list?

It seems that you finally get something done, only for two more tasks to land on your lap.

You get frustrated and demotivated.

If that’s you, here are three quick time management tips that may just help…

1) ‘Chunking’

Find yourself some form of timer… a stop watch, your smart phone clock, even an egg timer if you have to.

Set it to 30 minutes (a ‘chunk’ of time) and start the countdown.

For the next 30 minutes, you must do nothing other than the task at hand… whether that is to write a blog post, shoot a video, write an article, create an email to send out, write a chapter for a new product… whatever needs to be done.

Nothing should be open on your computer except the tools you need to complete the task.

So no email, no Facebook, no YouTube… even take the phone off the hook.

Once the 30 minutes are up… and only if you have worked exclusively on the task at hand, reward yourself with a 10-minute break.

Use that time to make a coffee, grab a snack, catch up on emails and messages… whatever you want to do.

Once the 10 minutes are up, reset the timer to 30 minutes and get back to the task at hand.

Repeat the process until the task is completed.

I think you will be amazed at how much more you will get done using this simple technique.

2) Planning Ahead

Get yourself one of those good old-fashioned desk calendars.

Failing that, use Google Calendar, your smart phone or any diary application on your computer.

(However, I find that a physical calendar in front of you on your desk works best because it is always ‘in your face’.)

Mark down what you intend to do during each hour-long block for the next 7 days.

Include ‘housekeeping’ tasks, such as answering emails, making phone calls, or responding to social media.

Some activities may cover more than one hour-long block.

As you complete each block, cross it out on your calendar.

You will feel good about the tasks you get done…

And you will also educate yourself as to how long the tasks you need to perform actually take… meaning you can plan them more effectively in future.

3) The 80/20 Rule

You may have heard of the 80/20 Rule.

It says that 20% of your efforts will produce 80% of your results.

So what activities produce the most income and profit for you?

Identify them and prioritise them in your time management.

For example, if you are starting out, the activity that is probably going to be the most profitable for you is building a list.

To build a list, you need a free gift to offer visitors to your website.

So creating that gift should get top priority.

Once you have the gift, you need traffic.

So identifying and mastering one traffic source is your next priority.

And so it goes on.

Anything that doesn’t move you closer to making money – or making more money – should be given low priority.

This way, you will always be moving forward towards your goals… and that will inspire and motivate you.

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